Department: Procurement & Property Management OfficePay Level & Step: 20/01-02Annual Salary: $39,256.46 - $40,630.43Location: As Terlaje Campus, SaipanOpening Date: April 13, 2021Closing Date: April 27, 2021, or Until Filled
Nature of the Position
The Program Manager II (Compliance) shall assist the Procurement Manager in ensuring the College procurement regulations, federal regulations, local laws, policies and procedures are adhered to.
- Bachelor’s degree from a U.S. Department of Education recognized accredited institution, plus four (4) years of work-related experience in:
- Compliance and monitoring of projects, other federally-funded projects, non-government-funded projects
- Procurement management
- Planning & Development, especially in projects and/or federally-funded projects.
Knowledge, Skills, and Abilities
- Must have strong computer background including, but not limited to, word processing, spreadsheets, and database, preferably Word, Excel, and PowerPoint software applications.
- Able to communicate effectively with students, staff, faculty, and other college stakeholders.
- Demonstrate strong organizational skills and a high attention to detail.
- Capable of handling multiple tasks while maintaining composure under stressful conditions.
- Completes and prioritize tasks accurately and in a timely manner.
- Takes initiative and works both independently and cooperatively in a team environment.
- Must be able to present information in clear and professional manner.
- Evidence of commitment to collaboration and transparence and evidence of effective collaboration with external stakeholders.
- Provides effective phone etiquette and customer service skills.
- Participates in Program Review and Outcomes Assessment (PROA) activities.
- Assist the Procurement Manager in all area of the Procurement and Property Management Office functions;
- Assists in all College Procurement, Purchasing and Supply Management from inception to completion;
- Assists the College departments in preparations of bid packages and develops scope of work for products or services to be procured, for technical construction procurement, and coordinates with Capitol Improvement Office and Facilities Management Office;
- Conducts all competitive procurement public announcements;
- Coordinates and administers all competitive procurement pre-bid/pre-proposal meetings, record meeting minutes and prepare response to all question from interested proposers;
- Assists in the Compliance review and analysis for all Procurement/purchasing transactions;
- Assists in the Compliance review and implementation of the following Federal Grant requirements such as Labor Standards provisions; Davis-Bacon Act;
- Contract Work Hours Safety and Copeland Anti-Kick-Back Acts, among others;
- Assists the review an evaluation of all bid/proposal bid submission, Award and Declination letters respectively to bidder/proposer;
- Assists in the development of the College contracts and routes to all signatories;
- Assists in the implementation and enforcement of all college contract scope of work and contract performance period;
- Articulates and understands the operation of College and CNMI Government in order to effectively communicate with college departments to proactively solve problems and timely complete projects;
- Articulates and understands laws, and ordinances governing environmental controls, state and area planning, building construction, and related project management activities;
- Prepares and submits timely reports to the Procurement Manager on all college project progress;
- Effectively monitors the performance of all college contracts with departments to ensure objectives are met and within compliance;
- Reviews Federal and State laws and regulations to identify changes or new procedures, etc. and applies them accordingly;
- Assists in identifying problems and recommendations for resolution to the departments/Program projects and activities;
- Identifies potential impediments to timely project completion by comparing project status and tasks completed with approved timetables;
- Assists in presentations at workshops, including preparation of materials;
- Performs other related duties as assigned by the Procurement Manager.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Must have visual acuity for the purposes of reading computer screens, manuals, labels and other printed materials.
This position requires the ability to occasionally lift office products and supplies, up to 20 Ibs.
The Work Environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the noise level in the work environment may vary.
This position is classified as Exempt under the Fair Labor Standards Act (FLSA) and is “Not Covered”: Is not eligible to receive overtime payment for each hour worked in excess of forty (40) within the given workweek.
Employment application forms are available at the Human Resources Office of the College and a pdf. file can be downloaded from our website: NMC Employment Application Form using Adobe Acrobat. Please submit the following documents to the HR Office: Complete employment application form, Authorization for Release of Prior Employment Information/Consent to Background Check, and copies of all college transcripts (all official transcripts are required upon hire). Optional: Cover Letter. ***The Employment Application must be completely filled and all required documents must be submitted by the closing date. The Human Resources Office may NOT PROCESS and may REJECT any application deemed incomplete. Reference to “See Attached Resume” will not be accepted.
All post-secondary education degrees must be from a U.S. Department of Education recognized and accredited institution. It is our requirement that degrees be from a U.S.-accredited college or university. Foreign degrees may be accepted when accompanied with a credential evaluation report. A listing of authorized evaluation reports can be obtained at the National Association of Credential Evaluation Services (NACES) website at http://www.naces.org/
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification (I-9) document form upon hire. Police/court clearance will be required upon job offer.
Subject to availability of funds
Applications must be submitted by 4:30pm on the closing date. If there are no qualified applicants or the set of qualified applicants is deemed an insufficient pool, the closing date will be extended for two-week periods for further submission and review of applications until the search is closed. Deadlines that fall on a non-business day will be extended to the next business day.