(Re-Announcement)Department: Community Development InstituteJob Status: Full-TimeFLSA Classification: ExemptPay Level & Step: 20, 22/01-02Annual Salary: $39,256.46 - $44,709.77Location: As Terlaje Campus, SaipanOpening Date: December 07, 2021Closing Date: December 21, 2021 or Until Filled
About this Position
This position is located within the division of Administration and Advancement. The position reports directly to the Director, Community Development Institute (CDI). The incumbent assists the Director in managing and overseeing the day to day activities and services of CNMI State Apprenticeship Expansion Program (CSAEP).
Program Manager II:
Graduation from an accredited college or university with a Bachelor’s Degree in Business or Public Administration or Education-related field plus four (4) years of experience in overseeing and/or managing a federal grant program; program analysis, review and/or compliance, auditing and tracking of financial information OR
Program Manager III:
Graduation from an accredited college or university with a Bachelor’s Degree in Business or Public Administration or Education-related field plus six (6) years of experience in overseeing and/or managing a federal grant program; program analysis, review and/or compliance, auditing and tracking of financial information OR Master’s Degree in Business or Public Administration or Education- related field plus two (2) years of experience in overseeing and/or managing a federal grant program; program analysis, review and/or compliance, auditing and tracking of financial information.
Knowledge, Skills, and Abilities
- Must have strong computer background including, but not limited to, word processing, spreadsheets, and database, preferably Word, Excel, and PowerPoint software applications.
- Able to communicate effectively with students, staff, faculty, and other college stakeholders.
- Demonstrate strong organizational skills and a high attention to detail.
- Capable of handling multiple tasks while maintaining composure under stressful conditions.
- Completes and prioritize tasks accurately and in a timely manner.
- Takes initiative and works both independently and cooperatively in a team environment.
- Must be able to present information in clear and professional manner.
- Evidence of commitment to collaboration and transparence and evidence of effective collaboration with external stakeholders.
- Provides effective phone etiquette and customer service skills.
Duties and Responsibilities:
- Participates in Program Review and Outcomes Assessment (PROA) activities.
- Assist the CDI Director and the Apprenticeship Advisory Committee with the management, planning, and operation of CSAEP.
- Plans, organizes, coordinates and develops CSAEP grant program activities.
- Develop and maintain an annual budget and justification to support CSAEP.
- Identifies and recruit’s employers and apprentices interested in participating in CSAEP.
- Plans and schedules meetings, workshops and conferences to build and maintain apprentices and employers in the development of the Registered Apprenticeship Program (RAP).
- Multitasks on projects and coordination of partners, internal tasks assigned and external factors
- Prepares United States Department Of Labor Office of Apprenticeship State Apprenticeship Expansion (SAE) program and financial reports.
- Works with human resources on the development of SAE Standards and/or provides training in the SAE Standards.
- Manages work plan and activities in line with the SAE grant work and budget plan.
- Interacts and communicates with USDOL-OA and related apprenticeship coaches.
- Monitors sub-grantees to ensure compliance with grant requirements.
- Compiles the quarterly and annual reports using the formats identified and provided by USDOL.
- Uses the CNMI DOL WIA approved Workforce Innovation and Opportunity Act (WIOA) Data System platform, Virtual One-Stop (VOS) online system.
- Integrates apprenticeship program opportunities and/or apprenticeship program sponsors into the eligible training provider lists approved for training assistance through the WIOA.
- Tracks, records and reports individual participant progress through the Registered Apprenticeship Partners Information Data System (RAPIDS).
- Adopts and utilizes case management or management information system to utilize for grant participant enrollment, on-boarding and tracking during the period of performance, which allows for a .csv file export and upload into the USDOL OA Workforce Integrated Performance Reporting System (WIP) data files.
- Works closely with the Apprenticeship Advisory Committee, apprenticeship partners, community organizations, businesses, local and federal agencies and various segments of the population (seniors, retirees etc.) to plan activities to maintain a continuous flow of apprentices and employers into the CSAEP.
- Researches and secures proposals, grants, and other alternative funding sources to help maintain and expand the program.
- Develops presentations, work flow processes and other formalization of guidelines as requested
- Actively practices a strong commitment to customer service and relations; willing to be proactive in improving services to audiences served.
- Works closely with Academic Programs and Services division to identify classroom space available for scheduling CSAEP activities and other CDI related activities.
- Develops and updates program forms.
- Collaborates and participates in NMC recruitment events.
- Initiates CSAEP billings and invoices and use results to improve program in collaboration with finance department.
- Analyzes plan verses actual program activities implementation.
- Performs other related duties as assigned.
Essential Functions of the Position
Must be able to frequently operate a computer and other office productivity machinery. The individual in this position will frequently communicate with students and their colleague(s) in order to exchange information in various situations. Occasionally lifts office products and supplies, weighing up to 10 Ibs.
The Work Environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the noise level in the work environment may vary.
Applications must be submitted by 5:00 pm on the closing date. Deadlines that fall on a non-business day will be extended to the next business day.
All post-secondary education degrees must be from a U.S. Department of Education recognized and accredited institution. It is our requirement that degrees be from a U.S.-accredited college or university. Foreign degrees may be accepted when accompanied with a credential evaluation report. A listing of authorized evaluation reports can be obtained at the National Association of Credential Evaluation Services (NACES) website at http://www.naces.org/
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification (I-9) document form upon hire. Police/court clearance will be required upon job offer.